Presenter Information

How and when will I find out if my proposal has been accepted?

  • Breakout Session proposal submitters will be notified by email by January 13, 2020.
  • Lightning Talk proposal submitters will be notified by email by January 31, 2020.
  • Poster session proposal submitters will be notified by email by February 12, 2020.

I am a presenter; do I have to register?

Yes. Although spots for up to three presenters per group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent via email to the presentation's primary contact). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by Monday, April 6, 2020. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.

When I am at the conference, how do I check-in as a presenter?

You check in at the registration and information table (there is only one). There will be someone from the LOEX committee there to briefly review your session info (e.g., room assignment & layout).

Whom should I contact regarding proposal or presenter questions?

Amanda Nichols-Hess at

What are the Proceedings Guidelines?

The proceedings guidelines for 2020, once announced, will be linked to from this page.

What computer equipment will be available for presenters?

Presenters are required to bring their own laptop computer. Projectors will be available in all breakout rooms.

Presenters planing to use a Mac or iPad, or presenters requiring an uncommon connector for their laptop, are responsible for bringing their own adapter (aka "dongle") in order to connect to the projector.