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Poster Session Proposals

***The deadline for proposal submissions was January 30, 2017; proposals are no longer being accepted.***
***Thanks to everyone who submitted a proposal!***

The LOEX 2017 Conference Planning Committee invites 1) graduate students in library and information science programs and 2) library fellows and residents to submit proposals to host a poster session at the 45th Annual LOEX Conference in Lexington, Kentucky.

Poster sessions should visually convey research in the areas of instruction and information literacy. They typically take the form of an exhibit and should include brief narratives, data, and graphics that quickly summarize the presenter's research. Computer displays, handouts, directions to websites, and other materials can also be incorporated into the exhibit. Presenters will be expected to informally discuss their presentations with conference attendees by making brief remarks, sharing information, and answering questions about their topic. Successful poster proposals reflect elements of one (or more) of the conference tracks:

  • Pedagogy: Reaping and Sowing Transformative Teaching
    Plants need the right mixture of water, sunlight, and nutrients to thrive. How do you cultivate your teaching practice? What ideas or learning theories inspire you? What are the essential elements of vigorous lesson plans and instructional activities? How do you address the needs of your community through instructional design? How do you incorporate diverse perspectives into your teaching?

  • Technology: Saddling Up
    Choosing good riding equipment involves considering the horse, the rider, the budget, and how the equipment will be used. Decisions about technology used for instruction are often made in consideration of similar elements. What technologies are you using to make more effective instructional connections with your students? How are technologies helping to strengthen and extend your instructional reach to new campus communities?

  • Leadership: Taking the Reins
    Sometimes, reins help to gently guide with the current momentum, and at other times, reins are used to boldly guide in an entirely new direction and at a new pace. How have you tailored leadership of your instructional initiatives to meet the needs of your unique communities? How have you inspired colleagues to adapt to rapidly-changing instructional needs? How have you successfully structured a program that enabled another person or group to take the reins?

  • Assessment: The Lay of the Land
    Any farmer knows the importance of alternating crops. Assessment tells us when it is time to try something new to meet the needs of our communities and diverse populations. How do you use assessment in your library instruction programs? How do you show the impact on student success? How are you ensuring that your library instruction is adapting to meet the needs of an ever-changing and diverse student population?

  • Collaboration: Never Ride Alone
    The most successful library instruction programs and outreach initiatives are often the result of collaborative partnerships and differing perspectives. As you ride off together to have new adventures, tell us about who is riding at your side. What successful partnerships have you established with other librarians, academic faculty, departmental staff, campus organizations, or student groups? What have been the key elements of these strong communities and relationships? How do you address dissenting or potentially marginalized voices through collaborative efforts?

  • Innovations and Failures: Roots of Our Success
    Farming techniques are constantly evolving to better meet the needs of our communities. Being willing to try something that might not work is crucial to pushing us forward together as a profession. How are you using what’s innovative and different, both from inside and outside the library world, to inspire your new ideas and projects? How are you taking risks and embracing the possibility of failure to pursue new instructional ventures?


Proposals for poster sessions will be limited to graduate students currently enrolled in library and information science programs and to library residents or fellows who have been in the field no more than two years.

Poster Presentation Format

Exhibits should include pictures, narratives, data, and graphics on topics related to instruction and information literacy. Computer displays, handouts, and directions to websites are also encouraged. Power outlets may not be available in the poster session display area. If you use a laptop computer, you should plan to use your battery. The conference committee will provide each poster session with a 36" x 48" trifold presentation board. Photocopying and materials to make the poster will be the presenter's responsibility. Poster session presenters will be expected to informally discuss their presentations and answer questions on TBD date & time (very likely Friday, May 12).

Submission Information

Proposals can be submitted only through the online submission form and must be received by Monday, January 30, 2017.

If your proposal is accepted, then you will be automatically registered for the conference, and required to pay the poster session registration amount ($95 for students; half-off regular registration fee for residents/fellows) by April 3, 2017. Note: Failure to pay the registration fee will result in the cancellation of your poster session and conference registration. All presenters, including poster session presenters, are responsible for paying their own travel and lodging expenses.

Contact for poster presenters: Sarah Richardson at posters2017@loexconference.org


  • January 30, 2017: Deadline to submit poster session proposal
  • February 15, 2017: Notification of acceptance of poster sessions
  • May 11 - 13, 2017: 45th Annual LOEX Conference in Lexington, KY
  • May 12, 2017*: Poster session presentations (*not 100%, but very likely will occur Friday in the late morning and/or early afternoon)

Poster Proposal Selection Criteria

The following will be considered:

  • Relevance and importance of the topic to instruction and information literacy across institutional types
  • Originality of the topic
  • Clarity of evidence of presenter's knowledge and experience with topic

Presenter Benefits

  • Eligible for the poster session registration fee ($95 for students / half off regular fee for fellows or residents)
  • Contribute to the field of library instruction and information literacy
  • Develop excellent experience to include on a resume
  • Obtain valuable feedback from a wide cross-section of librarians from across the country, including some who are on university/college hiring committees
  • Receive automatic registration for the LOEX conference