Presenter Information

How and when will I find out if my proposal has been accepted?

  • Breakout Session proposal submitters will be notified by email by January 18, 2021 (edit: due to an unexpected circumstance, notifications may be delayed by about a day).
  • Poster session proposal submitters will be notified by email by February 17, 2021.

I am a presenter; do I have to register?

Yes. Although spots for up to three presenters per group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent via email to the presentation's primary contact). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by Friday, April 23, 2021. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.

Whom should I contact regarding proposal or presenter questions?

Samantha McClellan at

What are the proceedings guidelines?

Those will be posted in 2021.

What software will be used for the online sessions?

We used Zoom for LOEX 2020 and plan on using it again for LOEX 2021.

Specifically, we plan on using Zoom with the Webinar add-on, which is designed for breakout sessions with a host and panelists, particularly sessions with potentially more than 50 people attending. Many of you have used Zoom for both personal and professional reasons over the past few months, but very likely you have used "Meetings" not "Webinar." A feature comparison of the two Zoom platforms shows they are similar, but there are some differences (e.g., no breakout rooms for webinars).

Is this like the Zoom meetings I've used to conduct library team meetings or get-togethers with my friends over the past few months?

In some ways, yes (e.g., many of the buttons are the same, as-is much of the look & feel) but it will not be the "gallery view" grid format with a bunch of video squares of talking heads arrayed across your screen.

The focus during LOEX breakout sessions will be on 1) the presentation material (e.g., PowerPoint slides; a website from the presenter's institution) and 2) the presenter's voice. Attendees will not have the ability to use their mic or video camera during a breakout session; they will be able to communicate with the presenter(s) through the chat function along with polls (if you would like to do the latter). 

How will LOEX help me prepare for conducting sessions in an online format?

Last year we had 30-minute Zoom "sound checks" where each session’s presenter(s) performed some basic checks with a LOEX moderator and made sure they were comfortable with the technology. We will offer those again this year; more details will get closer to the conference including:

  • best practices for presenting 
  • tips for web conference tools (Zoom Webinar, specifically).

What technology and equipment will I need?

As we've all learned, online breakout sessions can successfully be conducted from anywhere, as as long as you have a computer, a strong internet connection, a good microphone and reasonably quiet work space.

  • We recommend all presenters, if possible, use a headset/headphones with a microphone. It reduces ambient noise for both you and the attendees, and         tends to provide a clearer sound.
  • A computer video camera is not required, and will *not* be a significant part of your session even if you have one, as we plan on utilizing that feature           only at the end of each breakout session during the short Q&A portion (and even then, only for moderators and presenters).