Breakout Sessions

***Conference proposals are not yet being accepted for LOEX 2019***

The LOEX YEAR Conference Planning Committee invites you to submit breakout session proposals for consideration to the NUMBER Annual LOEX Conference in City_State. The conference will be held CONFERENCE_DATES.

Successful proposals will showcase effective and innovative library instruction & information literacy practices, provide valuable information that participants can utilize at their libraries, support collaboration, and be applicable to a broad variety of academic institutions.

Breakout Session Formats

Two types of proposals will be accepted:

  • Presentation: A 50-minute session that includes time for a 40-45 minute presentation and 5-10 minutes of question and answer. Most feature a successful program, practice or key issue related to instruction or information literacy. Presentations are intended for an audience typically of 30-70 people. Presenters should include in the proposal a description of the topic and an outline of the presentation.

  • Interactive Workshops: A 50-minute session where the presenter facilitates a learning experience in which attendees develop or explore teaching and/or research techniques. Presenters are expected to facilitate a well-planned and interactive session. Workshops are intended for an audience typically of 30-50 people. Proposals should include a description of the topic and details on how the presenter will make this session a "hands-on" experience for attendees.

For all sessions, the exact number of participants won't be known until the session takes place; however, estimates of attendance and room size based on results of interest surveys will be provided to the presenters before the conference.

Proposal Tracks

Proposals should reflect elements of one of the Conference Tracks listed on the Conference Tracks page.

Submission Information

Proposals can be submitted only through the online submission form (see below) and must be received by SESSION PROPOSAL DUE DATE. The primary contact for the proposal will receive a message indicating receipt of the proposal when it is submitted and will be notified if the proposal has been accepted for presentation by SESSION NOTIFICATION DATE.

If your proposal is accepted, then up to three presenters will be automatically registered for the conference and required to pay registration in full by PAYMENT DEADELINE. Presenters are encouraged to submit a full paper version of their presentation (see due dates below) for inclusion in the LOEX Conference Proceedings.

Note: Failure to pay the registration fee will result in the cancellation of presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.

All proposals must include the following:

  • Session title (limit 20 words);
  • Short description of the session (limit 100 words);
  • Long description of the session (limit 500 words);
  • List of 1-3 learning outcomes (visit Tips on Writing Learning Outcomes from the University Library at UIUC for guidance);
  • Type of audience(s) for which the session is intended

You do not need to be a LOEX member to submit a conference proposal. We accept the best proposals, regardless of institution or membership. LOEX membership only matters for general registration, which begins on REGISTRATION DATE.


Proposal Timeline

  • SESSION PROPOSAL DUE DATE: Deadline to submit proposals
  • SESSION NOTIFICATION DATE: Notification of acceptance of proposal
  • CONFERENCE_DATES: NUMBER Annual LOEX Conference in City_State
  • PRESENTATION PAPER DUE DATE: Deadline for all Presentation presenters to submit full papers (up to 2500 words) for inclusion in the LOEX Conference Proceedings
  • INTERACTIVE WORKSHOP PAPER DUE DATE: Deadline for all Interactive Workshop presenters to submit full papers (up to 2500 words) for inclusion in the LOEX Conference Proceedings

Proposal Selection Criteria

The committee will be using a rubric to score the proposals during a double-blind review process. Along with the criteria listed under the session format descriptions, the rubric scores each proposal on:

  • Content and objectives of presentation
  • Relevance to the selected conference theme and track and to the field of library instruction
  • Originality and creativity
  • Demonstrated expertise of the presenter(s) on the topic
  • Methods used to inform and also engage the audience

In addition, the rubric scores Presentation proposals on how well they utilize a variety of presentation modes; Interactive Workshop proposals are scored on the degree and type of audience participation.

Presenter Benefits

The solid reputation of the LOEX Conference ensures that presenters benefit as much as their audience. Presenters can expect to:

  • contribute to the field of library instruction and information literacy
  • receive professional recognition at the conference
  • highlight their institution's accomplishments
  • publish a full paper on the presentation topic in the LOEX Conference Proceedings
  • obtain valuable feedback from colleagues
  • receive automatic registration for up to three presenters at the LOEX Conference