Info for Presenters

How and when will I find out if my proposal has been accepted?

  • Breakout Session proposal submitters will be notified by email by SESSION ACCEPTANCE NOTIFICATION DATE.
  • Lightning Talk proposal submitters will be notified by email by LIGHTNING TALK ACCEPTANCE NOTIFICATION DATE.
  • Poster session proposal submitters will be notified by email by POSTER ACCEPTANCE NOTIFICATION DATE.

I am a presenter; do I have to register?

Yes. Although spots for up to three presenters per group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent via email to the presentation's primary contact on PRESENTER REGISTRATION DATE). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by PAYMENT DEADELINE. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.

When I am at the conference, how do I check-in as a presenter?

You check in at the registration and information table (there is only one). There will be someone from the LOEX committee there to briefly review your session info (e.g., room assignment & layout).

Whom should I contact regarding proposal or presenter questions?


What are the Proceedings Guidelines?

The proceedings guidelines for 2019 can be found here.

What computer equipment will be available for presenters?

Presenters are required to bring their own laptop computer. Projectors will be available in all breakout rooms.
- Mac or iPad users should bring their own adapter (aka "dongle") so that the laptop can connect to the LCD projector.

More information below about:
- technology, materials prep and room setup
- best practices for presenting your breakout session.