Do I have to be a LOEX member to register on February 6, 2009?
No, but it definitely helps. LOEX members have registration priority. Of the roughly 200 spots registration spots that will be made available, only 10 conference spots will be reserved for non-members. Additionally, if there is a wait list, LOEX members will be placed at the top.
How can I save on registration?
Registration ratesare cheaper for participants from LOEX member institutions. If you are not certain of your membership status, please just register. Membership issues can usually be resolved after registration. If you have any questions, please contact firstname.lastname@example.org. Reduced registration rates are also available for graduate students in LIS programs.
What are accepted forms of payment for registration?
Conference registration payment is due March 16, 2009. No payment is due at the time of registration. Registration can be paid by check (via mail) or credit card (via mail, fax, or phone).
A form for regular presenters/attendees and a form for student presenters/attendees is available on theRegistration page.
Is there a registration deadline?
There is no registration deadline, but we recommend that you register as soon as possible. Space is limited and this is a popular conference. Registration spots typically fill quickly, often within the first day (if not the first hour).
If I am unable to attend, what is the cancellation policy?
The last day to request a refund is March 30, 2009.
How do I know if I'm registered?
Please print off the registration confirmation for your records. Once you have paid you will be sent a receipt.
Where can I pick up my badge?
You must register for the conference in advance through the online registration form. Beginning at 1:00 p.m. (MST) on Thursday, April 30, 2009, you may pick up your name badge and conference materials at the conference registration and information table in the Hyatt Regency Albuquerque hotel near the hotel's registration desk.
Travel & Local Information
How do I get from the airport to the Hyatt Regency Albuquerque?
Conference attendees are responsible for making their own travel arrangements. Check out ourHotel and Travelpage for options. Please note that these links are provided as a convenience for the participants, rather than as an endorsement of any particular transportation option.
What's near the conference hotel? Are there sightseeing activities during the conference?
We encourage you and your guests to see the city and visit its many interesting sites. Check out ourThings to do in ABQpage for options. Please note that the conference organizers will not make sightseeing plans for conference attendees or their guests.
I am a presenter; do I have to register?
Yes. Although spots for up to three presenters per group will be automatically saved for the conference, each individual presenter needs to fill in a short online registration form (sent to the presentation's primary contact in your acceptance email). Completion of the online form gives us your preferences regarding the Thursday reception, dietary selections, and any special needs. All presenters are required to pay registration in full by March 16, 2009. Failure to pay the registration fee could result in the cancellation of your presentation and conference registration. All presenters are responsible for paying their own travel and lodging expenses.
How and when will I find out if my proposal has been accepted?
Presenters will be notified by email on January 16, 2009. People who submitted poster session proposals will be notified by email by January 30, 2009.
Whom should I contact regarding proposal or presenter questions?
What are the Proceedings Guidelines? The proceedings guidelines can be found here. - What computer equipment will be available for presenters?
Presenters are required to bring their own laptop computer. Mac users should bring their own VGA adapter so that the laptop can connect to the LCD projector. LCD projectors will be available in all breakout rooms.
You can find more information about technology, materials prep and room setup here, and about best practices for presentations here.
When will the conference end?
The conference ends after the last breakout session on Saturday, May 2, 2009. There will very likely be no final wrap up session. See the conference schedulefor the complete times.
Can guests attend meals (especially Friday dinner)?
Meals and events, including the Thursday evening reception and Friday dinner, are for conference attendees. We are not able to include guests. Guests are able to dine in the Hyatt Regency Albuquerque's restaurant or in any of the many nearby restaurants. Check out ourThings to do in ABQpage for options.
Can I earn academic credit for attending?
Academic credit is not available for attending the LOEX conference.