Do I have to be a LOEX member to register on February 8?
No, but it definitely helps. LOEX members have registration priority.
Of the roughly 200 spots registration spots that will be made available,
only 10 conference spots will be reserved for non-members. Additionally,
if there is a wait list, LOEX members will be placed at the top.
How can I save on registration?
Registration rates are
cheaper for participants from LOEX member institutions. If you are
not certain of your membership status, please just register. Membership
issues can usually be resolved after registration. If you have any
questions, please contact firstname.lastname@example.org. Reduced registration rates
are also available for graduate students in LIS programs.
What are accepted forms of payment for
Conference registration payment is due March 17, 2008. No payment
is due at the time of registration. Registration can be paid by check
(via mail) or credit card (via mail, fax, or phone).
Use this form for regular presenters/attendees; use this form for student presenters/attendees.
Is there a registration deadline?
There is no registration deadline, but we recommend that you register
as soon as possible. Space is limited and this is a popular conference.
Registration has filled in less than an hour at some previous LOEX conferences.
If I am unable to attend, what is the cancellation policy?
The last day to request a refund is March 31, 2008.
How do I know if I'm registered?
Everyone who registers has paid and been sent a receipt.
Where can I pick up my badge onsite?
You must register for the conference in advance through the online
registration form. Beginning at 1:00 p.m. (CST) on Thursday, May 1,
you will pick up your conference materials and name badge at the conference
registration and information table in the Doubletree hotel near the
hotel's registration desk.
Travel & Local Information
How do I get from the airport to the Doubletree Hotel?
There are several options, including taxi and shuttle service.
website provides taxi fare estimates, though please
note these do not include tip and are minimum rates that may be slightly
higher depending upon traffic. American
Taxi offers a flat rate between
Oak Brook and O'Hare/Midway airports. Passenger information for calling
a cab from the airports is available online.
Public transportation is possible, but not convenient.
You can review options at the RTA website.
When using the trip planner, you can select Oakbrook Center as the landmark
closest to the hotel. It's the large mall that's across the street from
Conference attendees are responsible for making their own travel arrangements.
Please note that these links are provided as a convenience for the participants,
rather than as an endorsement of any particular transportation option.
Are there sightseeing activities for families during the conference?
There are many activities in the Chicago area. You are responsible
for making your own sightseeing arrangements. We encourage you and
your guests to see the city and visit its many interesting sites.
The conference organizers will not make sightseeing plans for conference
attendees or their guests. The Doubletree Hotel offers free shuttle
rides to the Metra
commuter train, which can take you downtown. The Chicago
Convention and Visitor's Bureau is a good place to find information
about local activities.
I am a presenter; do I have to register?
Yes. Although spots for up to three presenters per group will be
automatically saved for the conference, each individual presenter needs
to fill in a short online registration form. Completion of the online
form gives us your preferences regarding the Thursday reception, dietary
selections, and any special needs. All presenters are required to pay
registration in full by March 17, 2008. Failure to pay the registration
fee could result in the cancellation of your presentation and conference
registration. All presenters are responsible for paying their own travel
and lodging expenses.
How and when will I find out if my proposal has been accepted?
People who proposed breakout or interactive sessions were notified
by email by January 18, 2008. People who submitted poster session proposals
will be notified by email by February 6, 2008.
Whom should I contact regarding proposal questions or changes?
Christine Kickels at email@example.com
What computer equipment will be available for presenters?
required to bring their own laptop computer. Mac users should bring their
own VGA adapter so that the laptop can connect to the LCD projector. LCD
projectors will be available in all breakout rooms.
You can find more information about technology, materials prep, room setup and best practices for presentations here
The conference ends at 3:00 p.m. on Saturday, May 3, at the conclusion
of the last breakout session. There is no final wrap up session. See
the conference schedule for the complete
Can guests attend meals (especially
Meals and events, including the Thursday evening reception
and Friday dinner, are for conference attendees. We are not able to include
guests. Guests are able to dine in the Doubletree's restaurant or in any
of the many nearby restaurants.
Can I earn academic credit for attending?
Academic credit is not available for attending the LOEX conference.
I'm attending the conference. Whom should I contact if I have questions
that aren't answered here?